Postman and BO articles invoice and returns day end process
DPMS (Delivery & Postman Management System
Login to SAP and see that PO Begin is updated in DPMS if not perform day begin in SSS (Staff Scheduling System). If updated use tcode ZMODPMS
to access DPMS
For Individual Accountable Mails:
⇰ Receive all the bags through Bag Receive option
⇰ Then open each bag and scan all articles, cross check the number shown in list and physical count.
⇰ Click issue to postman and choose Beat ID
⇰ Scan all articles and click save button at bottom and click ok in popup window and then print the manifest.
⇰ Click on postman returns and give remark and reason for postman returned articles.
⇰ In case of redirection/return click on redirection/return option, then give article no and choose reason and give proper address with pin code
and save finally.
⇰For changing article type use tcode ZART_UPLOAD
eMO individual printing/issuing/returns:
⇰ Choose view/update money order under emo mail individual block
⇰ Assign to beat, select and print the eMOs and click save
⇰ Click on invoice to postman link, choose the proper beat and click get data, choose eMOs and click on save button.
⇰ Choose Supervisor Approval (eMO) from Supervisor approval block and approve the eMOs invoiced to beat postman
⇰ In treasury block choose option cash payment to postman and click cash to postman button at bottom
⇰ Finally take returns of eMO which is similar to that of taking returns of individual articles
⇰ Supervisor approval required for returned and redirected eMOs.
Postman EOD and Cash returns:
⇰ Click on EOD Supervisor confirmation option in supervisor approval block and submit EOD for each postman.
⇰ Click Cash Return from Postman link option in treasury block.
⇰Choose individual beat then press enter and then click receive payment from postmen at bottom
.
Window Delivery of Mails:
⇰Click window delivery of accountable mail for articles and window delivery for money order for eMO in window delivery block.
⇰Scan article and click enter, then choose proper id proof document and enter document number, fill all necessary fields and click on print and finally save.
BO Article and eMOs:
⇰ Similary articles are to invoice to BO through Issue articles to BO option in BO Delivery block
⇰ Invoice eMO by selecting option Out bound scanning eMO in BO Delivery block
⇰Supervisor approval for BO from supervisor approval block.
⇰ Update delivery information by clicking BO article returns option.
⇰Similary update delivery information of eMOs by clicking Delivery confirmation eMO from BO delivery block in DPMS.
DPMS (Delivery & Postman Management System
Login to SAP and see that PO Begin is updated in DPMS if not perform day begin in SSS (Staff Scheduling System). If updated use tcode ZMODPMS
to access DPMS
For Individual Accountable Mails:
⇰ Receive all the bags through Bag Receive option
⇰ Then open each bag and scan all articles, cross check the number shown in list and physical count.
⇰ Click issue to postman and choose Beat ID
⇰ Scan all articles and click save button at bottom and click ok in popup window and then print the manifest.
⇰ Click on postman returns and give remark and reason for postman returned articles.
⇰ In case of redirection/return click on redirection/return option, then give article no and choose reason and give proper address with pin code
and save finally.
⇰For changing article type use tcode ZART_UPLOAD
eMO individual printing/issuing/returns:
⇰ Choose view/update money order under emo mail individual block
⇰ Assign to beat, select and print the eMOs and click save
⇰ Click on invoice to postman link, choose the proper beat and click get data, choose eMOs and click on save button.
⇰ Choose Supervisor Approval (eMO) from Supervisor approval block and approve the eMOs invoiced to beat postman
⇰ In treasury block choose option cash payment to postman and click cash to postman button at bottom
⇰ Finally take returns of eMO which is similar to that of taking returns of individual articles
⇰ Supervisor approval required for returned and redirected eMOs.
Postman EOD and Cash returns:
⇰ Click on EOD Supervisor confirmation option in supervisor approval block and submit EOD for each postman.
⇰ Click Cash Return from Postman link option in treasury block.
⇰Choose individual beat then press enter and then click receive payment from postmen at bottom
.
Window Delivery of Mails:
⇰Click window delivery of accountable mail for articles and window delivery for money order for eMO in window delivery block.
⇰Scan article and click enter, then choose proper id proof document and enter document number, fill all necessary fields and click on print and finally save.
BO Article and eMOs:
⇰ Similary articles are to invoice to BO through Issue articles to BO option in BO Delivery block
⇰ Invoice eMO by selecting option Out bound scanning eMO in BO Delivery block
⇰Supervisor approval for BO from supervisor approval block.
⇰ Update delivery information by clicking BO article returns option.
⇰Similary update delivery information of eMOs by clicking Delivery confirmation eMO from BO delivery block in DPMS.